Keeping a party log is an excellent idea if you throw lots of parties and want to make sure that each successive party is better than the last one. A party log can help you to understand why one party succeeded where another failed. Anyone who is dedicated to making the party that they throw a thing to last in the memory of all guests should buy themselves a big book and get ready to write a book.
The first step in creating a party log is to record the important elements. You want to write down your entire guest list. You also want to add what food and beverages were served and which of them were consumed and which were left over. Keep track of the decorations and any verbal mentions by guests of which decorations they particularly admired. Write down any games that were played and how popular or unpopular they were. Keep a detailed record of the age groups that seemed to like one game versus the age group that dislike the game.
Your party log can benefit quite substantially from the addition of photos. You might even want to consider putting your log on the computer so that you can easily add digital images. Take photos of the elements of the party that were either successful and popular or not. You want to keep a record of what worked and what failed at each party. Don’t be duped into thinking that just because something failed at one party that it will fail at all; look for the reason behind failure and success.
Keep track of how much food you made or ordered, how many guests you invited and how much food was left over or how many people had to go unsatisfied because you didn’t provide enough food. This is a particularly important thing to keep track of in your party log as it can ultimately guide you toward knowing exactly how much food to order for how many people. This will save money and cleanup time.
An effective element of the party log is the separation of how you planned for the party and how the party actually came off. Draw up a list of what you did to prepare for the party and then draw up another list of how those preparations were put into practice. This part of your party log will provide valuable assistance in alerting you to how well your planning coincides with success or failure of a party. You may learn that you need to put more time into the planning or you may realize that you are wasting way too much time in the planning stage. This twofold examination of what was planned and what was actually pulled off can also give insight into how you need to revise those parts of your plans that failed to come off.
If you are really anal and want a complete record of your party for the log, add in your checklists, timetables, schedules and a list of party element providers whom you can count on to deliver in a professional matter. Keeping track of your checklists will inform you as to what you need to add and what can be left out next time. A timetable will reveal whether you need to plan for some aspects sooner than you did at the last party. The daily schedule should begin a few weeks before the party so that you can record exactly everything you did in preparation for the party.
The party log is an essential tool for anyone who plans lots of parties. It can provide valuable information that you can use to make the next party go off without a hitch and leave everyone wanting more from you. More parties, that is.